Student ID Card Submission Form Header Image

Student Photo ID Submission and Agreement Form

Thank you for choosing to upload a photo for your student ID. By doing this, you get to choose your own photo and save time when you arrive on campus. The digital photo submission will be used to create your Student ID Card.

The Student ID Card is used to identify you as an Olds College student and indicates that you are entitled to the rights, privileges, and responsibilities of a student.  As an Olds College Student, your Student ID card will be required to participate in a number of college activities for a number of college services, such as (but not limited to): 

  • Library Loans  
  • Password resets and other IT services
  • Accessing Meal Plans at the Dining Hall
  • Entry into Campus Buildings and/or specific rooms on campus 
  • Student Services at the Office of the Registrar
  • Fitness Center Membership 
  • Recreation Programming
  • Admission to Broncos home games
  • Aquatic Center
  • Use of the Test Centre
  • Write in-class exams and quizzes  (at the Instructor’s discretion) 
  • Entry to write finals exams
  • You may be requested to present your OC ID Card to security

In addition to your Student ID card, your digital photo may be used to generate a profile photo on the Learning Management and/or Student Information Systems in order to create photo-class lists for instructional staff.  Your digital photo will be stored locally and can be disposed of at the request of the student or in accordance with Policy A19-Records Management and Disposition.

Guidelines for Submitting Electronic Pictures:

  • Your photo must be in a colour .jpg format and less than 2 mb
  • Passport photos are a good choice
  • Most cell phone camera photos are acceptable
  • Cropping is not necessary if you do not have the resources to do so
  • Faces must be clearly visible and facing forward – NO profile shots
  • We will NOT accept photos with hats, headbands, toques or sunglasses
  • No graduation caps, gowns or costumes can be worn
  • Your photo must have a neutral background (i.e. a white wall is best)
  • Nothing can be touching the face such as hands, trees or graduation certificate
  • NO FILTERS, GLAMOUR OR CANDID SHOTS.  This photo should be similar to your driver’s license, but we do request that you smile

Olds College reserves the right to disallow inappropriate photos.  No advertising or messages are allowed in the identification photos. When sending a photo, keep in mind it is for ID purposes and if you can't imagine the photo on your passport, you should choose to send a different one.

The personal information on this form is collected in compliance with the Alberta Freedom of Information and Protection of Privacy (FOIP) Act.  We collect only what is necessary and for the purpose, it was collected. Further, we keep the information only for the length of time necessary to fulfill the purpose for which it was collected.

Public inquiries regarding the collection, use, and disclosure of personal information on this form should be directed to the FOIP Coordinator of Olds College at 4500 - 50 St. Olds, AB T4H 1R6.

Campus Location of Study*
Student ID Included on your admission letter (i.e. 000012345).
Birth Date
Program Start Date
What is your anticipated program start date?
Expected Graduate Date
Do you wish to have access to the 24/7 computer and study spaces on campus?*

Example of an acceptable photo :

Examples of Unacceptable photos:

No File Chosen
File uploads may not work on some mobile devices.
Please change file name to student ID (i.e. 000012345.jpg). jpeg, jpg, png file format only.

You're Almost Finished...Review and Submit Student ID Card Form

{$32820856 Gender} Thank you {$32547427 Name} for filling out the form.


Please review the form before submitting it to ensure all information is correct by pressing the previous button. To submit your form with picture, press the Submit Form button. 


As we make every effort to ensure your ID card will be available for pickup when you arrive on campus, there may be a 1-week delay from submission date during high demand times.

Please note if your submitted picture does not meet the OC ID Picture Guidelines, your submitted picture may not be suitable for use and will require either a picture re-submission or on-campus photo.

For additional informtion regarding Olds College ID cards, please refer to this link: OC ID Cards 

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